10D9N Nepal Annapurna Base Camp Tour - 10 Days

Terms & Conditions

1. General

• By registering and making payment, you confirm that you have read and agreed to these Terms & Conditions.
• All prices are stated in Malaysian Ringgit (MYR) unless otherwise stated.

2. Transportation

• The Organizer is not responsible for accidents, injuries, delays, or losses involving transportation during the trip.
• If you miss any scheduled transport due to your own reasons, you are responsible for arranging and paying for your own alternative transport.
• Transportation schedules cannot be changed to suit individual requests.
• Please arrive on time. Drivers will wait up to 30 minutes after the scheduled pickup time. Late arrivals may be treated as a no-show without refund.
• The Organizer is not responsible for flight delays, cancellations, or missed connections. Please arrange your flights accordingly.
• Transportation services are only valid for the dates stated in your confirmed itinerary.

3. Trip Changes & Participant Responsibilities

• If the trip is cancelled due to government restrictions, pandemics, natural disasters, or other force majeure events, payments are generally non-refundable, except for refunds successfully received from third-party providers.
• If hiking is stopped due to weather or safety instructions from local authorities, no refund will be given for unused services.
• The Organizer may change the itinerary if required for safety or operational reasons.
• If you decide to stop the hike for personal reasons, no refund will be provided, and any additional costs are your responsibility.
• Participants must keep up with the group’s schedule. Any extra costs caused by delays will be charged to the participant responsible.
• You are responsible for bringing suitable trekking equipment. The Organizer may refuse participation if your equipment is considered unsafe.
• Accommodation and room arrangements are assigned by the Organizer and cannot be changed upon request.
• If you hire your own porter or guide, you are responsible for your belongings during that period.

4. Registration & Payment

• Your booking is confirmed only after payment is received and acknowledged by the Organizer.
• A deposit is required to reserve your place.
• Before the trip is officially confirmed, you may cancel and receive a full refund of your deposit.
• Once the trip is announced as a Guaranteed Departure, the deposit becomes non-refundable.
• Full payment is due 60 days before departure.
• If you register within 60 days of departure, full payment is required immediately.
• Failure to pay on time may result in automatic cancellation without refund.
• Participants are responsible for providing accurate personal information.
• Any bank charges, currency conversion fees, or international transfer fees are the participant’s responsibility.

5. Insurance & Liability

• Comprehensive travel insurance is mandatory and should cover:
  • Medical expenses
  • Emergency evacuation
  • Personal accidents
  • Trip cancellation or interruption
  • Loss of personal belongings
• Adventure travel involves risks. By joining the tour, you accept these risks and participate voluntarily.
• The Organizer is not responsible for injuries, illnesses, medical expenses, rescue costs, or lost personal belongings, except where required by law due to proven gross negligence.

6. Cancellation & Refund Policy

Before the trip is confirmed

• Full refund or full credit note.

After the trip is confirmed

• More than 60 days before departure:
  • Deposit is non-refundable.
• 31–60 days:
  • 30% refund of the package price.
• 15–30 days:
  • 20% refund.
• 8–14 days:
  • 10% refund.
• 0–7 days:
  • No refund.

Refunds may exclude non-refundable third-party costs such as permits, visas, flights, processing fees, or payment gateway charges.

7. Change of Tour Date

• Date changes are only allowed for the same tour within 12 months, subject to availability.
• Requests made:
  • More than 60 days before departure: No change fee (price differences may apply).
  • 31–60 days before departure: 10% change fee plus any price difference.
  • Within 30 days before departure: No date changes allowed.
• Early bird or promotional prices may not transfer to the new departure date.

8. Organizer’s Rights The Organizer may:

• Change the itinerary for safety or operational reasons.
• Cancel or postpone the trip due to insufficient participants, force majeure, or safety concerns.
• Replace hotels or services with similar alternatives.
• Remove participants whose behavior is unsafe, disruptive, or unlawful without refund.
• Issue safety instructions that all participants must follow.

9. Environmental & Cultural Responsibility

Participants must:

• Respect nature and local communities.
• Not litter or damage the environment.
• Use designated toilet facilities where provided.
• Behave respectfully towards local people, guides, and fellow traveler.

Participants are responsible for any fines or legal consequences resulting from their own actions.

10. Photos & Media

• The Organizer may take photos and videos during the trip for marketing and promotional purposes.
• If you do not wish to appear in promotional material, please notify the Organizer in writing before the tour begins.
• While reasonable efforts will be made, complete exclusion from group photos cannot be guaranteed.
• All media created by the Organizer remains its intellectual property.

11. General

• The Organizer is not responsible for activities or services outside the purchased tour package.
• These Terms & Conditions may be updated when necessary. Changes will generally apply to future bookings unless required by law or unavoidable operational circumstances.
• These Terms & Conditions are governed by the laws of Malaysia, and any disputes will be handled by the Malaysian courts.

This version keeps the important protections while reducing repetition and legal wording, making it much easier for participants to understand before booking.

If this will be presented to customers, it can be shortened even further to a concise 2–3 page “Customer-Friendly Terms & Conditions” without losing the key legal points.